Capital Planning Advisory Board


Minutes of the<MeetNo1> 5th Meeting

of the 2013 Calendar


<MeetMDY1> September 24, 2013


Call to Order and Roll Call

The<MeetNo2> 5th meeting of the Capital Planning Advisory Board was held on<Day> Tuesday,<MeetMDY2> September 24, 2013, at<MeetTime> 3:00 PM, in<Room> Room 169 of the Capitol Annex. Representative Terry Mills, Chair, called the meeting to order, and the secretary called the roll.


Present were:


Members:<Members> Senator Stan Humphries, Co-Chair; Representative Terry Mills, Co-Chair; Senator Whitney Westerfield, Representative Tom Riner, Charles Byers, John Hicks, Sherron Jackson, Mary Lassiter, James W. Link, Mark Overstreet, and Katie Shepherd.


LRC Staff: Shawn Bowen, Josh Nacey, and Jennifer Luttrell.


Approval of Minutes

A motion to approve the minutes of the September 5, 2013, meeting was made by John Hicks, seconded by Senator Westerfield, and approved by voice vote.


Information Item

Chairman Mills said that there was one information item in the members’ materials. Follow-up correspondence was submitted by Mr. James Fowler, Chief Information Officer for the Commonwealth Office of Technology, in response to questions raised at the September 5 meeting regarding certain information technology projects. No action required.


2014-2020 Statewide Capital Improvements Plan

Chairman Mills thanked the board members for their attendance and participation in the capital planning process over the last five months. He then thanked staff for their work and the various state agencies that provided specialized reports to the board this year.


Senator Humphries thanked the members for participating in the process and selecting the most needed projects for the state.


Chairman Mills said he asked staff to compare the 2012-2018 Capital Plan to the 2014-2020 Capital Plan. Across the board, the agencies requested about nine percent less in this plan than the last plan, which reflects a plan for a more efficient government.


Final Action – Approval of Draft Statewide Plan

The one item of business was approval of the 2014-2020 Statewide Capital Improvements Plan. The policy recommendations were reviewed at the board’s September 5 meeting, and included funding for the Budget Reserve Trust Fund that represents 5 percent of General Fund revenues; adequate funding for state agency maintenance pools; adequate funding for the backlog of information technology capital projects; and endorsement of the Council on Postsecondary Education’s multi-biennia approach for financing capital needs of the postsecondary institutions. The state-funded project recommendations were selected by members, and included projects in the categories of maintenance and renovation, information technology, and new construction. As in the past, both the policy and project recommendations address the high priority the board places on maintenance of existing facilities.


There was a motion made by Mr. Jackson, seconded by Senator Humphries, and adopted by roll call vote to approve the draft 2014-2020 Statewide Capital Improvements Plan and the state-funded project recommendations. The motion included an authorization for staff to make the necessary editing changes in finalizing the plan for publication.


Several members expressed appreciation to the Capital Planning Advisory Board staff for their guidance and extensive effort in the capital planning process.



Chairman Mills said that the next meeting would be in May or June of 2014. With there being no further business, a motion to adjourn the meeting was made. The motion was seconded, and the meeting was adjourned at 3:20 PM.