Call to Order and Roll Call
The5th meeting of the Budget Review Subcommittee on Primary and Secondary Education of the Interim Joint Committee on Appropriations and Revenue was held on Tuesday, November 29, 2011, at 10:00 AM, in Room 154 of the Capitol Annex. Representative Henley called the meeting to order, and the secretary called the roll.
Guests: Dr. Aaron Thompson, Senior Vice President for Academic Affairs, Council on Postsecondary Education (CPE). Allen Lind, Vice President for Technology and eLearning, Council on Postsecondary Education. Dr. Karla Hughes, Provost and Vice President for Academic Affairs, Morehead State University. Dr. Jay Box, Chancellor, Kentucky Community and Technical College System (KCTCS). Dr. Kumble Subbaswamy, Provost, University of Kentucky. Ken Walker, Vice President, KCTCS.
Representative Henley requested a motion to approve the minutes from the September 22, 2011 meeting. A motion was made and the minutes were approved without objection.
New Academic Programs Policy and Procedures
Representative Henley welcomed Dr. Thompson from CPE to give a presentation on the policy and procedures for approval of new academic programs.
In response to a question by Representative Rollins, Dr. Thompson responded that in the list of the most popular majors the popularity is based on the number of students enrolled in the particular program. Dr. Thompson stated that he would provide the committee with an expanded list of the most popular majors.
In response to a question by Representative Rollins, Dr. Thompson answered that there are only a small number of new programs that are denied but almost ninety percent of requests are sent back for more information. Dr. Thompson stated that the criteria for coursework at community colleges is aligned with the universities. Dr. Thompson stated that the institution determines the timeline for program reviews and it is often based on the accreditation process.
In response to a question by Representative Meeks, Dr. Thompson answered that the process for program review outlined in his presentation pertains only to public institutions. He added that request process for a new academic program usually takes six months from beginning to end.
In response to a question by Representative Smart, Dr. Hughes answered that limited access to programs in the medical field is often due to lack of clinical sites and specific accreditation rules on the faculty to student ratio. Rotational clinical sites including weekend rotations have been added to create more access to these programs.
In response to a question by Representative Horlander, President King answered that CPE is developing a survey to ask employers about the preparedness of graduates and to get a sense of business needs around the state.
Trends in Planning and Budgeting for Virtual Education
Allen Lind gave a brief introduction of the university representatives, which included focus areas for strategic improvement and the growth rates of online learning.
In response to a question by Representative Smart, Dr. Box answered that at KCTCS face to face learning has an eighty-one percent student success rate, learn by term is seventy-seven percent, and learn on demand has a sixty-seven percent success rate.
In response to a question by Representative Henley, Dr. Hughes answered that teamwork is fostered through group assignments online and in the workplace. She added that Skype is also used for group projects.
KCTCS Capital Projects Prioritization Process
Ken Walker gave a presentation on the capital project prioritization process utilized by KCTCS. Mr. Walker explained that the process includes a Strategic Needs Analysis, evaluation by facility management staff, ranking according to KCTCS’s Six-year Capital Plan ranking criteria, review by 16 college presidents prior to submission to the Capital Planning Advisory Board, consideration by Capital Planning and Advisory Board, and approval by the KCTCS Board of Regents.
In response to a question by Representative Belcher, Mr. Walker answered that he would provide the committee with a list of capital projects criteria.
There being no further business before the subcommittee, the meeting was adjourned at 12:12 p.m.