780 KAR 3:090. Records and reports.

      RELATES TO: KRS 151B.035

      STATUTORY AUTHORITY: KRS 151B.035

      NECESSITY, FUNCTION, AND CONFORMITY: KRS 151B.035 requires the State Board for Adult and Technical Education to promulgate comprehensive administrative regulations with the provisions of KRS 151B.035. KRS 151B.035 specifies that the state board promulgate comprehensive administrative regulations for the administration of a personnel system in the Department for Adult and Technical Education.

      Section 1. Records. (1) The Commissioner of Adult and Technical Education shall prescribe personnel action forms which shall be used to report personnel actions and status changes. The appointing authority shall provide a copy of a personnel action form to the employee affected by such action.

      (2) The appointing authority shall maintain a leave record consistent with these administrative regulations for each employee reflecting:

      (a) Annual leave earned, used and unused;

      (b) Sick leave earned, used and unused;

      (c) Compensatory leave earned, used and unused; and

      (d) Special leave or any other leave with or without pay. Such record shall contain documentary evidence to support and justify authorized leave of absence with pay.

      (3) Leave balances reported to the Commissioner of Adult and Technical Education shall be the official leave balances of the employee.

      (4) The Commissioner of Adult and Technical Education shall prepare and maintain a record of all employees showing for each employee his name, address, title of position, salary rate, changes in status, transfer, sick leave, annual leave, and compensatory leave.

      Section 2. Reports. The Commissioner of Adult and Technical Education shall be responsible for providing raw data for the generation of all federal and state reports including the reporting of equal employment opportunity and affirmative action. (17 Ky.R. 742; eff. 10-14-90.)