780 KAR 3:080. Extent and duration of school term, use of school days and extended employment.


      RELATES TO: KRS 151B.035(3)(i)


      NECESSITY, FUNCTION, AND CONFORMITY: KRS 151B.035(3)(i) requires the Executive Director of the Office of Career and Technical Education to promulgate comprehensive administrative regulations relating to the extent and duration of the Kentucky Tech System school term, use of school days, and extended employment. This administrative regulation establishes the school term and employment provisions for employees.


      Section 1. (1) The regular work year for any secondary instructor in a state-operated area technology center shall be August 1 through June 15.

      (2) During this work year, secondary students shall begin classes based on the participating school district schedules.

      (3) An area technology center shall not be closed if secondary school students need to be served for the participating school districts.

      (4) Any employee required to work on an official holiday in order to serve students shall be granted compensatory time.

      (5) If a school district closes due to inclement weather, staff in the area technology center shall report to work as usual or take official leave unless a state of emergency is declared by the Governor or the appointing authority.


      Section 2. (1) Except as provided in subsection (2) of this section, a secondary instructor in an and area technology center may be employed up to six (6) weeks beyond the ten and one-half (10 1/2) month calendar year (August 1 through June 15) for specified activities which cannot be carried out routinely during the year and which include at least three (3) weeks of planned direct student contact.

      (2) The maximum extended time for an instructor without three (3) weeks of planned direct student contact shall be three (3) weeks.

      (3) Extended instructional summer options shall be planned jointly by the instructor and either the school principal or executive director.

      (4) Extended employment activities shall conform to the requirements established in this subsection.

      (a) Up to six (6) weeks may be approved for supervision of students in specific classroom instruction. Before approval is granted for extended time, an instructional plan for the summer teaching activities shall be approved by the central office. This plan shall include the purpose, classes to be taught, time schedule, and inclusive dates.

      (b) Up to one (1) week may be approved for required state technical update and school in-service.

      (c) Up to two (2) weeks may be approved for staff or industry exchange and other educational approved programs.

      (d) The executive director may request that the secondary instructor perform other essential services for which extended employment shall be provided. The special request shall be handled on an individual basis.

      (5)(a) To request extended employment, a secondary instructor in an area technology center shall submit a completed Extended Employment Application for Secondary Teachers to the instructor's principal.

      (b) If the principal approves the request, the principal shall sign the application and submit it to the area supervisor.

      (c) If the area supervisor approves the request, the area supervisor shall sign the application and submit it to the executive director by April 15.

      (d) The executive director shall send written notification regarding the decision to the instructor by May 30. The notification shall indicate:

      1. If the application was approved, the number of days for which approval was granted; and

      2. If the application was not approved, the reasons for denial.


      Section 3. (1) Any instructor employed ten and one-half (10 1/2) months may request that his salary be paid in twenty-four (24) paychecks.

      (2) The last two (2) paychecks shall be adjusted if necessary to reflect any salary variance due to changes in work schedules.


      Section 4. (1) All area technology centers shall be officially closed to students on the official holidays designated for Christmas and New Year's.

      (2) An employee shall either work during this period or be on some form of approved leave. If the employee desires to work during this period, he may do so only upon the submission of a work plan by the employee and the approval of the plan by the employee’s supervisor prior to the initiation of the work.

      (3) The principal may require an employee to work for safety or security reasons.


      Section 5. Incorporated by Reference. (1) "Extended Employment for 10 1/2 Month Employee", March 2009, is incorporated by reference.

      (2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Education and Workforce Development Cabinet, 500 Mero Street, 20th Floor, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. (17 Ky.R. 741; eff. 10-14-90; Am. 30 Ky.R. 701; 1243; eff. 12-1-2003; 35 Ky.R. 1864; 2234; eff. 5-1-09.)