780 KAR 3:080. Extent and duration of school term, use of school days and extended employment.
RELATES TO: KRS 151B.035
STATUTORY AUTHORITY: KRS 151B.035
NECESSITY, FUNCTION, AND CONFORMITY: KRS 151B.035 authorizes the Commissioner of the Department for Technical Education to promulgate comprehensive administrative regulations relating to the extent and duration of the Kentucky Tech System school term, use of school days, and extended employment. This administrative regulation establishes the school term, and employment provision for employees.
Section 1. (1) The regular work year for secondary instructors in area centers and state vocational technical schools shall be August 1 through June 15.
(2) During this work year, secondary students shall begin classes based on the participating school district schedules.
(3) An area center shall not be closed when secondary school students need to be served for the participating school districts.
(4) Any employee required to work on an official holiday in order to serve students shall be granted compensatory time.
(5) If a school district closes due to inclement weather, staff in the area technology center or state school shall report to work as usual or take official leave unless a state of emergency is declared by the Governor or the appointing authority.
Section 2. (1) Secondary instructors in area technology centers may be employed up to six (6) weeks beyond the ten and one-half (10.5) month calendar year (August 1 through June 15) for specified activities which cannot be carried out routinely during the year and which include at least three (3) weeks of planned direct student contact.
(2) The maximum extended time for an instructor without three (3) weeks of planned direct student contact shall be three (3) weeks.
(3) Extended instructional summer options shall be planned jointly by the instructor and school principal or commissioner.
(4) Extended employment activities shall conform to the following conditions:
(a) Up to six (6) weeks may be approved for supervision of students in specific classroom instruction. Before approval shall be granted for extended time, an instructional plan for the summer teaching activities shall be approved by the central office. This plan shall include purpose, classes to be taught, time schedule, and inclusive dates.
(b) Up to one (1) week may be approved for required state technical update and school in-service.
(c) Up to two (2) weeks may be approved for staff or industry exchange and other educational approved programs. The commissioner may request secondary instructors perform other essential services for which extended employment shall be provided. These special requests shall be handled on an individual basis.
(5) A secondary instructor in an area technology center shall make an official request for extended employment to the regional executive director by April 15 and, by May 30 of each year, shall receive written notification of approved extended days.
Section 3. (1) Any instructor employed ten and one-half (10 1/2) months may request that his salary be paid in twenty-four (24) paychecks.
(2) The last two (2) paychecks shall be adjusted if necessary to reflect any salary variance due to changes in work schedules.
Section 4. (1) All area technology centers shall be officially closed to students on the official holidays designated for Christmas and New Year's.
(2) An employee may either work during this period or be on some form of approved leave. If the employee desires to work during this period, he may do so only upon the submission of a work plan by the employee and the approval of the plan by the employee’s supervisor prior to the initiation of the work.
(3) The principal may require an employee to work for safety or security reasons.
Section 5. (1) Extended employment shall be restricted to specific activities approved by the Commissioner of the Department for Technical Education.
(2) Applications for expanded work year extended employment shall be received by the Commissioner of the Department for Technical Education on or before April 15th in order to be considered for approval.
Section 6. Incorporated by Reference. (1) "Extended Employment for 10 1/2 Month Employee", June 2003, is incorporated by reference.
(2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Cabinet for Workforce Development, 500 Mero Street, 20th Floor, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. (17 Ky.R. 741; eff. 10-14-90; Am. 30 Ky.R. 701; 1243; eff. 12-1-2003.)