725 KAR 1:030. Scheduling public records for retention and disposal; procedures.

      RELATES TO: KRS Chapter 171

      STATUTORY AUTHORITY: KRS 171.450, 171.580

      NECESSITY, FUNCTION, AND CONFORMITY: KRS 171.450(1)(a) and (b) requires the department to establish procedures for the compilation and submission to the department of lists and schedules for the disposal or destruction of public records authorized for disposal or destruction. KRS 171.580 authorizes the department to accept for deposit in the State Archives the records of any state or local agency that are determined by the department to have sufficient historical or other value to warrant their continued preservation KRS 171.450(2) requires the department to enforce the provisions of KRS 171.410 to 171.740 by appropriate rules and regulations. This administrative regulation establishes uniform procedures for the scheduling of public records for retention and disposal and for the uniform destruction of public records.

      Section 1. State and local agencies shall follow the procedures for scheduling public records for retention and disposal described in Records Retention Scheduling: A Procedural Guide.

      Section 2. State and local agencies shall follow the procedures for disposing of eligible public records described in Destruction of Public Records: A Procedural Guide.

      Section 3. Incorporation by Reference. (1) The following material is incorporated by reference:

      (a) "Records Retention Scheduling: A Procedural Guide", September 2007; and

      (b) "Destruction of Public Records: A Procedural Guide", September 2007.

      (2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at Public Records Division, Kentucky Department for Libraries and Archives, 300 Coffee Tree Road, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. (2 Ky.R. 536; eff. 7-7-76; Am. 34 Ky.R. 398; 792; 982; eff. 12-7-2007.)