500 KAR 4:070. In-service training: graduation requirements; recognized courses; records.

 

      RELATES TO: KRS 15.560, 15.570

      STATUTORY AUTHORITY: KRS 15A.160, 15.590

      NECESSITY, FUNCTION, AND CONFORMITY: KRS 15.560 requires all telecommunicators, whether originally employed before or after the effective date of the Act, to successfully complete at least eight (8) hours of in-service training each calendar year at a school certified or recognized by the council. This administrative regulation prescribes requirements for graduation from an in-service training course and for maintenance of in-service training records and establishes procedures for recognizing training at noncertified schools.

 

      Section 1. In-service Training Graduation Requirements. (1) A law enforcement telecommunicator shall complete each calendar year a council certified in-service training course, appropriate to their job assignment and responsibility of at least eight (8) hours. A trainee may have excused absences from the course with approval of the director of the certified school or his designee. An excused absence which causes a trainee to miss any of the in-service course shall be made up through an additional training assignment. A trainee shall be allowed one (1) excused absence from no more than twenty (20) percent of the in-service course.

      (2) To successfully complete an in-service training course, a trainee must:

      (a) Participate in at least the minimum hours prescribed for the training course;

      (b) Pass the final examination or a reexamination which may be taken one (1) time only. The examination shall be predicated on the goals and objectives set forth in the certified curriculum; and

      (c) Successfully complete all graded training areas and all other assignments, exercises, and projects included in the course.

      (3) A telecommunicator's failure to meet the in-service training requirement in a calendar year shall not be considered to be in violation of law if the failure to meet the requirement is due to circumstances beyond his control, such as injury, illness, or personal tragedy; in this event the telecommunicator shall be required to meet the in-service training requirement within a reasonable time (not to exceed one (1) year from the termination of the extenuating circumstances) as determined by the Secretary of the Justice Cabinet or his designee.

      (4) A telecommunicator who fails to successfully complete an in-service course within the prescribed time, for whatever reason, unless an extension is granted pursuant to subsection (3) of this section shall lose certification as a law enforcement telecommunicator. Such telecommunicator may be recertified upon completion of a certified in-service course so long as the period of time of decertification does not exceed two (2) actual years. If the period of decertification exceeds two (2) actual years, the telecommunicator shall be required to complete a basic training course in order to regain certification.

 

      Section 2. In-service Training Courses at Recognized Schools. The council shall have the authority to recognize schools providing in-service training which are not certified by the council. A trainee who desires to attend an in-service training course at a school that is not certified shall make a written request to the council at least thirty (30) days prior to the first day of the course. The council shall have the authority to grant a request made after the course has been attended, but failure to submit the request at least thirty (30) days in advance of the course shall be justification for not recognizing the course. The council shall review the request and determine whether the school and the course shall be recognized based upon the following:

      (1) The quality and reputation of the training school or institution;

      (2) The relationship of the course to the telecommunicator's position and responsibility; and

      (3) The unavailability of the course at a certified school. If, upon review of the request, the council determines that the trainee may attend an in-service training course at a school or institution that is not certified, the council shall notify the trainee's agency and the department of its action. A trainee who fails to meet requirements established by the council for attendance at the recognized course shall not have met the requirements of KRS 15.570.

 

      Section 3. Maintenance of Records. A school shall, at the conclusion of each in-service training course complete KLEC Form, "Application for Training," for each trainee who has attended the course attesting to the successful compliance with all requirements of the course. One (1) copy shall be retained by the school and one (1) copy shall be sent to the head of the trainee's agency. The original shall be sent to the Department of Criminal Justice Training for record retention purposes and the issuance of an appropriate certificate for and on behalf of the secretary. All such records shall be available to the council and the secretary for inspection or other appropriate purposes. All records shall be maintained in accordance with standards established by the State Archives and Records Commission. (13 Ky.R. 1813; Am. 14 Ky.R. 165; eff. 7-2-87.)