202 KAR 7:520. Allocation of block grant funding assistance for emergency medical services.
RELATES TO: KRS 311A.010, 311A.030(2), 311A.055, 311A.060, 311A.155(3)
STATUTORY AUTHORITY: KRS 311A.155(3)
NECESSITY, FUNCTION, AND CONFORMITY: KRS 311A.115(3) authorizes the Kentucky Board of Emergency Medical Services to promulgate administrative regulations concerning the receiving and disposing of grant funds. KRS 311A.155 authorizes the Kentucky Board of Emergency Medical Services to maintain a block grant fund program for the purpose of assisting units of local government in the provision of emergency medical services. This administrative regulation establishes standards and criteria governing the allocation of funding assistance to eligible applicants.
Section 1. Application for Funding Assistance. (1) An applicant may apply to the board for funding assistance for the purchase of a vehicle or equipment in accordance with KRS 311A.155.
(2) An application shall be made on a Block Grant Funding Application, incorporated by reference.
(3) An entity is eligible to apply for funding if the entity is:
(a) Licensed as a Class I ground ambulance service; and
(b) Not subject to pending or proposed disciplinary action by the board in the current fiscal year.
(4) An applicant who has been awarded a grant shall execute a memorandum of agreement with the board.
Section 2. Allocation of Funds. (1) Funds may be expended for the purchase or lease of one or more of the following:
(a) A new or used vehicle that meets the requirements of 202 KAR 7:580, 202 KAR 7:582, and 202 KAR 7:584, if the provider demonstrates the need for a replacement vehicle because an existing vehicle:
1. Is totally inoperable; or
2. Is at least five (5) years old and:
a. Has been driven in excess of 70,000 miles, if it has a gasoline engine and is in poor condition; or
b. Has been driven in excess of 100,000 miles, if it has a diesel engine and is in poor condition;
(b) A monitor/defibrillator or automatic external defibrillator;
(c) An ambulance cot or stretcher costing more than $250 per unit;
(d) An item of nondisposable equipment required by administrative regulation for a ground ambulance service, that exceeds $250 per unit; or
(e) A training mannequin or dysrhythmia generator that exceeds $250 per unit.
(2) A vehicle purchased with grant funds shall not:
(a) Be more than three (3) model years older than the most current model year vehicle; and
(b) Have an odometer reading in excess of 40,000 miles.
(3) Grant funds may be used for personnel training, education, and related expenses.
Section 3. Verification of Expenditures. (1) The applicant shall provide documentation on an annual basis, or more frequently, as requested by a representative of the board, to verify that grant funds have been expended:
(a) As stipulated by the memorandum of agreement allocating the block grant funds; and
(b) Within the designated time frame.
(2) The board shall not approve or provide additional funding until the applicant provides documentation required in satisfaction of subsection (1) of this section.
Section 4. Title, Use, and Disposition of Vehicles and Equipment. (1) Legal title to a vehicle or equipment purchased pursuant to this administrative regulation shall vest in the applicant and not in any organization contracting with the applicant.
(2) The applicant shall maintain a record for each vehicle and item of equipment purchased with EMS block grant funds.
(3) An applicant shall not dispose of a vehicle or item of equipment purchased with EMS block grant funds within three (3) years of the date of purchase, unless the applicant seeks, and the board provides, prior written approval to dispose of the item.
Section 5. Fund Management and Scheduling - Block Grant Funds. (1) An application for consideration shall be postmarked by December 31. Failure to meet the postmark deadline shall render the applicant ineligible for that funding cycle.
(2) If funds are available from the Commonwealth, the board shall notify the grantees by March 1.
Section 6. Emergency Funding of Vehicles and Equipment. (1) A request for emergency funding of a vehicle, equipment, or both, may be made to the board at any time using the Application for Emergency Funding, incorporated by reference.
(2) The board shall award emergency grant funds based upon:
(a) Review of the application; and
(b) Availability of funds.
Section 7. Discretion of the Board. (1) The board may reduce, but not increase, the amount of funding requested by an applicant.
(2) Except as provided by Section 6 of this administrative regulation, the awarding, reduction, or denial of a grant application under KRS 311.155 and this administrative regulation is within the sole discretion of the board.
Section 8. Incorporation by Reference. (1) The following forms are incorporated by reference:
(a) Block Grant Funding Application (2002); and
(b) Application for Emergency Funding (2002).
(2) This material may be inspected, obtained, or copied, subject to applicable copyright law, at the Office of the Kentucky Board of Emergency Medical Services, 275 East Main Street, Frankfort, Kentucky 40621, Monday through Friday, 8 a.m. to 4:30 p.m. (27 Ky.R. 3438; Am. 28 Ky.R. 594; eff. 9-10-2001; 29 Ky.R. 1311; 1763; eff. 1-15-2003.)