201 KAR 40:020. Standards for approval of Associate Degree Programs.
RELATES TO: KRS 165A.310(5), 165A.330(2), 165A.370(1)
STATUTORY AUTHORITY: KRS 165A.330(1), 165A.340(3), (7), 165A.360(1), (2), (7), 165A.370(1), 165A.400
NECESSITY, FUNCTION, AND CONFORMITY: KRS 165A.370(1) requires that a school shall not be issued a certificate of approval until the Board has determined the school is in compliance with minimum standards leading to the awarding of an associate degree which indicates the satisfactory completion of a program of study. This administrative regulation establishes the requirements for a school to award an associate degree.
Section 1. General Standards. (1) A school requesting consideration for approval to award an associate degree shall:
(a) Have been in operation and licensed in Kentucky or in another jurisdiction whose standards substantially meet or exceed those contained in this administrative regulation, for a continuous period of at least two (2) years immediately preceding the application;
(b) Be Accredited by an accrediting agency recognized by the United States Department of Education;
(c) Meet the standards set forth in KRS 165A.370 and this administrative regulation;
(d) File a completed, signed, and dated Application to Award an Associate Degree (Form PE-10) with the board; and
(e) Pay the fee for application to award an associate degree set forth in 201 KAR 40:025, Section 8;
(f) Ensure that marketing techniques and advertisements shall not guarantee employment;
(g) Not offer to the public, advertise, or enroll students in a new associate degree program until all necessary forms have been submitted to the board office for review, and written approval of the application is received from the board; and
(h) Be inspected by a member of the board or board designee with prior notification to the school of the date and time of the inspection to determine compliance with KRS 165A.370 and this administrative regulation.
(2) A class in the program shall not commence before the inspection report evidences that the program is in compliance.
Section 2. Associate of Arts Degree or Associate of Science Degree. (1) The granting of an associate of arts degree or associate of science degree shall be limited to a school accredited by an accrediting agency recognized by the U.S. Department of Education.
(2) The associate of arts degree or associate of science degree shall be awarded to a student who has successfully completed a degree program comprised of a minimum of sixty (60) semester credit hours or ninety (90) quarter credit hours of study.
(a) Of the total credit hours, a minimum of thirty (30) semester credit hours or forty-five (45) quarter credit hours, shall be in the appropriate business, technical, or other major field of study as indicated in the program title and description.
(b)1. A minimum of fifteen (15) semester credit hours or twenty-two and one-half (22 1/2) quarter credit hours, shall be required in general education studies.
2. General education studies shall include courses other than the core major offering and shall offer balance to the total program.
(3)(a) At least one-half (1/2) of those subjects which are part of the curriculum in an associate of arts degree or an associate of science degree program shall be taught by faculty members possessing:
1. Related graduate, professional, or baccalaureate degrees; or
2. Professional certification.
(b) An exception to the requirement of an advanced degree may be justified for instructors of subjects in areas which are not normally academically credentialed or which are not normally credentialed with graduate degrees.
Section 3. Specialized Associate Degree. (1) The granting of a specialized associate degree designated as an associate of applied science degree or associate of occupational studies degree is limited to schools accredited by an accrediting agency recognized by the U.S. Department of Education, as a business or specialized school.
(2)(a) The associate of applied science degree or associate of occupational studies degree shall be awarded to a student who has successfully completed a degree program comprised of a minimum of sixty (60) semester credit hours or ninety (90) quarter credit hours.
(b) These degrees shall not require the inclusion of general education studies courses, but general education studies courses may be a part of the program.
(3) Faculty qualifications shall require that a minimum of a baccalaureate degree is held by faculty or that faculty possess the following alternate competency:
(a) Professional licensure or certification in the specialized area or in a related specialized area; or
(b) Postsecondary education or training, plus at least two (2) years of documented practical experience in the specialized area or in a related specialized area.
Section 4. Additional Standards. (1) Additional standards applicable to an associate degree granting school approved by this board include:
(a) The library or learning resource center items shall include relevant periodical subscriptions or computer data bases and shall contain professionally accepted references in the field or fields of study which shall be appropriate for the program offered.
(b) The library or learning resource center shall be accessible for all students to use the items and shall provide access to materials at hours other than times classes are being taught.
(c)1. A designated staff member shall be responsible for the library or learning resource center, and sufficient funds for support of the facility and acquisition of library or learning resource center items shall be provided.
2. In determining whether sufficient funds are provided, current student enrollment shall be considered.
(d) All equipment and training aids shall be relevant to the program offered and shall be in sufficient quality and quantity to accommodate the current student enrollment.
(e) The school shall provide a listing of the program requirements and prerequisites for the degrees offered.
(f)1. A catalog shall be printed containing a description for each course that is required or which may be taken to meet the requirements for the degree.
2. The catalog shall include all prerequisites.
(g) All promotional literature and advertising shall appropriately identify the degree offered.
(h)1. A completed Form for Instructional Staff and Key Administrative Personnel (Form PE-11) for each instructor shall be submitted to the board before classes listed on the application begin.
2. Official transcripts, and if applicable, copies of certifications, licenses, and other designations for each instructor in the degree program shall be maintained on file at the school.
(i) The school shall maintain on file a current course syllabus for each course taught.
(j) The school shall maintain on file for the board or its designee a copy of its last accreditation self-study and correspondence with accrediting agencies.
(2) The school shall make the following materials available to a member of the board or its designee at the on-site visit:
(a) Promotional literature;
(b) School catalog;
(c) Course syllabi;
(d) Inventory of classroom equipment;
(e) Student files;
(f) Faculty files;
(g) Staff files;
(h) A list of all personnel by position indicating part-time and full-time employees; and
(i) A current organizational chart.
Section 5. Revision of an Existing Associate Degree Program. (1)(a) Written notification detailing cumulative curriculum changes in contact hours, credit hours, curriculum content (courses offered) or program length of a currently approved program, totaling less than twenty-five (25) percent within a twelve (12) month period shall be submitted to the board on a Notification to Revise an Existing Program for Less Than 25% (Form PE-12).
(b) A change in the name of an existing program that does not change the overall objective of the program shall not be considered in the computation of the cumulative curriculum changes.
(2)(a) A school licensee shall submit an Application to Revise an Existing Program for 25% or More (Form PE-13) for approval by the Board if cumulative curriculum changes in contact hours, credit hours, curriculum content (courses offered), or program length of a currently approved program total twenty-five (25) percent or more within a twelve (12) month period.
(b) A change in the name of an existing program that changes the overall objective of the program shall be considered in the computation of the cumulative curriculum changes.
(3) A school shall notify the Board in writing of program name changes, course name changes, or course description changes.
Section 6. Incorporation by Reference. (1) The following material is incorporated by reference:
(a) "Application to Award an Associate Degree", Form PE-10, 2007 edition;
(b) "Form for Instructional Staff and Key Administrative Personnel", Form PE-11, 2007 edition;
(c) "Notification to Revise an Existing Program for Less Than 25%", Form PE-12, 2007 edition; and
(d) "Application to Revise an Existing Program for 25% or More", Form PE-13, 2007 edition.
(2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Kentucky State Board for Proprietary Education, 911 Leawood Drive, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. (9 Ky.R. 850; eff. 2-2-83; recodified from 201 KAR 24:030, 4-22-91; Recodified from 783 KAR 1:010, 11-7-02; 34 Ky.R. 1107; 1712; eff. 2-1-2008.)