201 KAR 21:100. Minimum standards for recordkeeping/itemized statements.

      RELATES TO: KRS 312.019(9)(j)

      STATUTORY AUTHORITY: KRS 312.019

      NECESSITY, FUNCTION, AND CONFORMITY: KRS 312.019(9)(j) authorizes the board to adopt administrative regulations to establish minimum standards for recordkeeping and issuance of itemized statements. This administrative regulation establishes these standards.

      Section 1. Office Visits - Recordkeeping. (1) The patient's records shall include the history, exams, reexams, diagnosis, update diagnosis, standing orders or plan of care (updated as needed or at reexam), and appropriate diagnostic and imaging studies. This information shall be legibly recorded in the patient's records and properly identified.

      (2) Legible documentation, whether electronically generated, computer generated, typewritten or hand written, shall record each visit, and shall include the following:

      (a) Date of the visit;

      (b) Patient symptoms, comment and interval history, if any;

      (c) Procedures performed, if any;

      (d) Additional pertinent comments, instructions, or orders; and

      (e) The doctor's name.

      Section 2. Itemized Statements. Requests for itemized statements, including dates, services and fees, shall be honored within ten (10) business days.

      Section 3. Record Maintenance. All patient records shall be maintained for a minimum of seven (7) years. (19 Ky.R. 1243; Am. 1532; eff. 12-16-92; 32 Ky.R. 1745; 33 Ky.R. 1075; eff. 10-18-2006.)