201 KAR 12:150. School records.
RELATES TO: KRS 317A.060(1)
STATUTORY AUTHORITY: KRS 317A.060
NECESSITY, FUNCTION, AND CONFORMITY: KRS 317A.060 authorizes the board to promulgate administrative regulations to set standards for the operation of schools and to protect the students. This administrative regulation establishes the requirements relating to the records kept, the retention requirements, and the information that is to be forwarded to the board.
Section 1. A daily record of the attendance of the enrollment, including full-time, and part-time students and apprentice instructors shall be kept by the schools and shall be available to the employees of the state board or to the members of the state board at all times.
Section 2. A school shall keep daily records, approved and signed by the instructor, showing practical work and work performed on clinic patrons. Those records shall be available to the employees of the state board or to the members of the state board at all times.
Section 3. A detailed record shall be kept of all enrollments, withdrawals and dismissals.
Section 4. All records shall be kept in a lockable fireproof file on the premises of the school and shall be available for inspection by the state board or its employees during hours of operation.
Section 5. The student permit and certification of hours completed shall be forwarded to the office of the board within ten (10) working days of the date of the students' withdrawal, dismissal, completion, or closure of the cosmetology school.
Section 6. A cosmetology school shall be held fully responsible for the completeness, accuracy, and mailing or delivery to the state board office no later than the 10th of each month on forms that are incorporated by reference in 201 KAR 12:082 showing the total hours obtained for the previous month and the total accumulated hours to date for students enrolled. Only the hours recorded shall be submitted each month and that report shall not be amended without satisfactory proof of error.
Section 7. A copy of the students' hours, provided to the office of the board, shall be posted monthly on a bulletin board in the school to be available to the students and employees or agents of the board. (KBHC L:Sch:Rec. 1-1; 2 Ky.R. 76; eff. 9-10-75; Am. 11 Ky.R. 1444; eff. 5-14-85; 1791; eff. 7-9-85; 16 Ky.R. 1959; eff. 5-13-90; 30 Ky.R. 972; 1922; eff. 2-16-2004.)