GENERAL GOVERNMENT CABINET
Kentucky Board of Licensure for
Long-Term Care Administrators
(As Amended at ARRS, October 8, 2013)
RELATES TO: KRS 216A.090
STATUTORY AUTHORITY: KRS 216A.070(3), 216A.090
FUNCTION, AND CONFORMITY: KRS 216A.070(3) authorizes the Board of
Licensure for Long-term Care Administrators to promulgate administrative
regulations necessary for the proper performance of its duties. KRS
216A.090 authorizes the board to promulgate an administrative regulation requiring
a licensed nursing home administrator to complete continuing education
requirements as a condition of renewal of[
his] licensure. This
administrative regulation delineates the requirements for continuing education
and prescribes methods and standards for the accreditation of continuing
1. Definitions. (1) "Approved" means recognized by the Kentucky Board
of Licensure for Long-Term Care[
Nursing Home] Administrators.
(2) "Continuing education hour" means sixty (60) clock minutes of participation in a continuing educational experience.
(3) "Program" means an organized learning experience planned and evaluated to meet behavioral objectives, including an experience presented in one (1) session or in a series.
"Provider" means an organization approved by the Kentucky Board of
Licensure for Long-Term Care[
Nursing Home] Administrators for
providing a continuing education program.
"Relevant" means having content applicable to the practice of nursing
as determined by the board].
Section 2. Accrual of Continuing Education Hours; Computation of Accrual. (1) A minimum of thirty (30) continuing education hours shall be accrued by each person holding licensure during the two (2) year period for renewal.
All continuing education hours shall be in or related to the field of long-term
nursing home] administration.
(3) A maximum of fifteen (15) continuing education hours may be accrued during one (1) calendar day.
3. Methods of Acquiring Continuing Education Hours. Continuing education hours
applicable to the renewal of the license shall be directly related to the
professional growth and development of a long-term care[
administrator. A continuing education hour shall be earned by completing an
educational activity described in this section.[ any of the following
Programs not requiring board review and approval. An educational program[
any of the following providers] shall be considered[ deemed to be]
relevant to the practice of long-term care[ nursing home] administration
and shall be approved without further review by the board if it is:
Sponsored or approved by the National Association of Long-Term Care Administrator
of Licensure for Nursing Home Administrators] (NAB) or another
board of licensure which is a member of NAB; or
(b) Sponsored by:
The American Association of Homes and Services for the
Aging], or any of its affiliated state chapters;
2. The American College of Health Care Administrators, or any of its affiliated state chapters;
3. The American College of Healthcare Executives;
4. The American Health Care Association, or any of its affiliated state chapters;
5. The American Hospital Association, or any of its affiliated state chapters;
6. The Kentucky Board of Nursing; or
The American Medical Directors Association, or any of its affiliated chapters.[
A college course directly related to business administration, economics,
marketing, computer science, social services, psychology, gerontology, or
health professions including nursing or premedicine;]
Programs requiring board review and approval. A relevant program
from one (1) of the following sources shall be approved by the board[
the board determines the program is relevant]:
(a) A college course directly related to business administration, economics, marketing, computer science, social services, psychology, gerontology, or health professions including nursing or premedicine, except that a college course described in this paragraph shall not fulfill more than one-half (1/2) of a licensee’s continuing education requirement;
A relevant program[
programs], including a home study course[ courses]
or in-service training provided by another organization, education
institution, or other service provider[ other organizations, educational
institutions, or other service providers] approved by the board;
(b)] relevant program[ programs] or academic course[ courses]
presented by the licensee. A presenter of a relevant program[ programs]
or academic course[ courses] shall earn full continuing education
credit for each contact hour of instruction, not to exceed one-half (1/2) of
the continuing education renewal requirements. Credit shall not be issued for
repeated instruction of the same course; or
Authoring an article in a relevant, professionally recognized or juried
publication. Credit shall be granted for an article that was published within
the two (2) year period immediately preceding the renewal date if the licensee
has not received credit for another publication during that renewal period. A
licensee shall earn one-half (1/2) of the continuing education hours required
for a relevant publication.
4. Procedures for Approval of Continuing Education Programs. A course which has
not been preapproved by the board may be used for continuing education if
approval is secured from the board for the course. In order for the board to
adequately review this program, the licensee requesting approval shall
following information shall be submitted]:
(1) A published course or similar description;
(2) Names and qualifications of the instructors;
(3) A copy of the program agenda indicating hours of education, coffee breaks, and lunch breaks;
(4) Number of continuing education hours requested;
Official certificate of completion or college transcript from the sponsoring
agency or college; [
(6) Application for Continuing Education; and
The fee required by 201 KAR 6:060, Section 7[
Section 5. Procedures for Preapproval of Continuing Education Sponsors and Programs. (1) Sponsor approval.
Any entity seeking to obtain approval[
of a continuing education program prior to its offering shall apply to the
board at least sixty (60) days in advance of the commencement of the program,
and shall provide the information required in Section 4 of this administrative
As a prior-authorized continuing education provider
under Section 3(1) of this administrative regulation,] shall satisfy the
board that the entity seeking this status:
1. Consistently offers programs which meet or exceed all the requirements set forth in Section 2 of this administrative regulation; and
2. Does not exclude any licensee from its programs.
(2) A continuing education activity shall be qualified for approval if the board determines the activity being presented:
(a) Is an organized program of learning;
(b) Pertains to subject matters which integrally relate to the practice of nursing home administration;
(c) Contributes to the professional competency of the licensee; and
Is conducted by individuals who have relevant educational
training or experience [
acceptable][ acceptance][ to
6. Responsibilities and Reporting Requirements of Licensees. (1) Each
licensee shall be responsible for obtaining required continuing education
hours. The licensee[
(a) Identify his or her own continuing education needs;
Take the initiative in seeking continuing professional education activities to
meet these needs;[ ,] and
(c) Seek ways to integrate new knowledge, skills, and attitudes.
(2) Each person holding licensure shall:
Select approved activities by which to earn continuing education hours;
Submit to the board, if applicable, a request for continuing education
activities requiring approval by the board as established in Section 4 of this
Maintain his or her own records of continuing education hours;
At the time of renewal, list the continuing education hours obtained during
that licensure renewal period; and
At the time of renewal, furnish documentation of attendance
and participation in the[ appropriate] number of continuing
education hours required by Section 2 of this administrative
regulation and[ at the time of][ his][ renewal,]
as required by this paragraph.
Each person holding licensure shall maintain, for a period of two (2) years
from the date of renewal, all documentation verifying successful completion of
continuing education hours.[ ;]
During the two (2) year licensure renewal period, up to fifteen (15) percent of
all licensees shall be required by the board to furnish documentation of the
completion of the[ appropriate] number of continuing
education hours, required by Section 2 of this administrative
regulation, for the current renewal period.[ ;]
Verification of continuing education hours shall not otherwise be reported to
the board.[ ;]
Documentation sent in to the board prior to renewal shall be returned to the
licensee by regular mail; (e)]
Documentation shall take the form of official documents including:
Affidavits signed by instructors; or
Receipts for fees paid to the sponsor.
and (f)] Each licensee shall retain copies of the[ his] documentation.
7. Responsibilities and Reporting Requirements of Providers. (1) A provider[
of continuing education not requiring board approval shall be responsible for
providing documentation, as established in Section 4 of this administrative
regulation, directly to the licensee.
Providers] of continuing education requiring board
approval shall be responsible for submitting a course offering to the board for
review and approval before listing or advertising that offering as approved by
8. Board to Approve Continuing Education Hours; Appeal when Approval Denied. (1)
If an application for approval of continuing education hours is denied, the
shall have the right to] request reconsideration by
the board of its decision.
(2) The request shall be in writing and shall be received by the board within thirty (30) days after the date of the board’s decision denying approval of continuing education hours.
9. Waiver or Extensions of Continuing Education. (1) The board may, in an
cases] involving medical disability, illness, or
undue hardship as determined by the board, grant a waiver[ waivers]
of the minimum continuing education requirements or an extension[ extensions]
of time within which to fulfill the requirements or make a[ the]
required report[ reports].
(2) A written request for waiver or extension of time involving medical disability or illness shall be submitted by the person holding a license and shall be accompanied by a verifying document signed by a licensed physician.
Waivers] of the minimum continuing education requirements
or an extension[ extensions] of time within which to fulfill the
continuing education requirements shall be granted by the board for a period of
time not to exceed one (1) calendar year.
(4) If the medical disability or illness upon which a waiver or extension has been granted continues beyond the period of the waiver or extension, the person holding licensure shall reapply for the waiver or extension.
Section 10. Continuing Education Requirements for Reinstatement or Reactivation of Licensure. (1) A person requesting reinstatement or reactivation of licensure shall submit evidence of thirty (30) hours of continuing education within the twenty-four (24) month period immediately preceding the date on which the request for reinstatement or reactivation is submitted to the board.
Upon request by a licensee, the board may permit the licensee[
to resume practice, with the provision that the licensee[ he]
shall receive thirty (30) hours continuing education within six (6) months of
the date on which the licensee[ he] is approved to resume
(3) The continuing education hours received in compliance with this section shall be in addition to the continuing education requirements established in Section 2 of this administrative regulation and shall not be used to comply with the requirements of that section.
Section 11. Incorporation by Reference. (1) "Application for Continuing Education", August 2013, is incorporated by reference.
(2) This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Kentucky Board of Licensure for Long-Term Care Administrators, 911 Leawood Drive, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m.
GREG WELLS, Board Chair
APPROVED BY AGENCY: July 24, 2013\
FILED WITH LRC: August 14, 2013 at 3 p.m.
CONTACT PERSON: Karen Lockett, Board Administrator, Board of Licensure for Long-Term Care Administrators, PO Box 1360, Frankfort, Kentucky 40602, phone 502-564-3296.