101 KAR 2:160. Kentucky Employee Assistance Program (KEAP).


      RELATES TO: KRS 18A.030(2)(i), 18A.110(7)(I), 18A.155(1)(e)

      STATUTORY AUTHORITY: KRS 18A.030(2)(I), 18A.110(7)(i), 18A.155(1)(e)

      NECESSITY, FUNCTION, AND CONFORMITY: KRS 18A.030(2)(i), KRS 18A.110(7)(i), and 18A.155(1)(e) requires the Secretary of Personnel to promulgate administrative regulations which govern development, operation, and enforcement of programs to improve the work effectiveness of employees in the state service, including health, welfare, counseling, and employee relations. This administrative regulation establishes requirements relating to the Kentucky Employee Assistance Program (KEAP).


      Section 1. Establishment of Kentucky Employee Assistance Program. The Personnel Cabinet shall establish and administer the Kentucky Employee Assistance Program (KEAP) to coordinate employee assistance programs that exist in state agencies and to supplement them with additional services.


      Section 2. Eligibility for Services. (1) An employee whose job performance is or may be adversely affected by personal problems may initiate a request for confidential personal or family services from the Kentucky Employee Assistance Program.

      (2) An employee shall obtain a Kentucky Employee Assistance Program service without discrimination or reprisal.

      (3) Participation of the employee in the Kentucky Employee Assistance Program shall not preclude an agency from taking disciplinary or a corrective action as needed in dealing with job behavior or job performance problem.


      Section 3. Referrals. (1) A supervisor may extend to an employee an offer of assistance through the Kentucky Employee Assistance Program if the employee's job behavior or job performance is unacceptable or deteriorating.

      (2) An employee's participation in services offered by the Kentucky Employee Assistance Program shall be voluntary and confidential.

      (3) An employee shall be allowed to contact KEAP for assessment or referral on state time with the prior approval of the supervisor.

      (4) A supervisor may direct the employee to provide written confirmation of participation from KEAP, which shall provide confirmation upon the employee's written consent.

      (5) An employee's participation in counseling or treatment upon referral by the Kentucky Employee Assistance Program shall take place on the employee's own time or while on leave.

      (6) Employee involvement in the Kentucky Employee Assistance Program shall remain confidential as permitted by state and federal law, unless the employee authorizes release of specific information to a specifically identified person.

      (7) Kentucky Employee Assistance Program services shall be free of charge to an employee and the employee’s family for information, assessment, or referral. The Commonwealth shall not be liable for a counseling or treatment cost incurred, except as provided through health benefits.


Tim Longmeyer, Secretary

      APPROVED BY AGENCY: March 13, 2015

      FILED WITH LRC: March 13, 2015 at noon

      PUBLIC HEARING AND PUBLIC COMMENT PERIOD: A public hearing on this administrative regulation shall be held on Tuesday, April 21, 2015 at 10:00 a.m. at 501 High Street, 3rd floor, Frankfort, Kentucky 40601. Individuals interested in being heard at this hearing shall notify this agency in writing five workdays prior to the hearing, of their intent to attend. If no notification of intent to attend the hearing is received by that date, the hearing may be cancelled. This hearing is open to the public. Any person who wishes to be heard will be given an opportunity to comment on the proposed administrative regulation. A transcript of the public hearing will not be made unless a written request for a transcript is made. If you do not wish to be heard at the public hearing, you may submit written comments on the proposed administrative regulation. Written comments shall be accepted until April 30, 2015. Send written notification of intent to be heard at the public hearing or written comments on the proposed administrative regulation to the contact person. (13 Ky.R. 430; eff. 9-4-1986; Am. 15 Ky.R. 830; eff. 10-12-1988; 26 Ky.R. 101; 573; eff. 8-25-1999; 34 Ky.R. 614; 964; eff. 12-7-2007; 36 Ky.R. 1516; 2038-M; eff. 4-2-2010; 41 Ky.R. 2121; eff. 7-6-2015.)