11 KAR 15:030. Dual enrollment under consortium agreement.
RELATES TO: KRS 164.7871-164.7885
STATUTORY AUTHORITY: KRS 164.748(4), 164.7885(7)
NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.748(4) requires the authority to promulgate administrative regulations pertaining to the awarding of grants, scholarships, and honorary scholarships as provided in KRS 164.740 to 164.785. KRS 164.7885(7) authorizes the authority to promulgate administrative regulations for the administration of the Kentucky Educational Excellence Scholarship Program. This administrative regulation establishes the conditions for KEES eligibility for a student simultaneously enrolled in two (2) or more participating institutions.
Section 1. For purposes of the Kentucky Educational Excellence Scholarship program, a student who is otherwise eligible pursuant to KRS 164.7871 through 164.7885 and is enrolled simultaneously in two (2) or more participating institutions pursuing a program of study jointly offered by those institutions, shall be eligible under this section if:
(1) The eligible program of study is covered by a consortium agreement between the participating institutions; and
(2) The eligible postsecondary student is carrying a combined academic workload at all participating institutions in the consortium equal to at least half-time enrollment at the primary institution.
Section 2. Consortium Agreement. Two (2) or more participating institutions in the Kentucky Educational Excellence Scholarship Program shall, for purposes of Section 1 of this administrative regulation, execute a consortium agreement which meets at least the following terms and conditions:
(1) The agreement shall be written and signed by authorized representatives of each participating institution;
(2) The agreement shall designate which participating institution will serve as the "primary" institution; and
(3) The agreement shall specify that the primary institution shall perform the duties set forth in Section 3 of this administrative regulation.
Section 3. Duties of Primary Institution. For purposes of Section 2 of this administrative regulation, the primary institution designated in a consortium agreement shall assume the following duties and responsibilities:
(1) Maintain all records, including information from all participating institutions about the eligible postsecondary student's grades, institutional costs incurred, financial aid received, enrollment, and all other information related to the student's eligibility as is required to be maintained on any other KEES recipient enrolled in the primary institution;
(2) Disburse the Kentucky Educational Excellence Scholarship to the eligible postsecondary student;
(3) Confer academic credit to the eligible postsecondary student for all courses completed at other participating institutions under the consortium agreement as if the courses had been provided by the primary institution;
(4) Monitor the eligible postsecondary student's enrollment status at all participating institutions in the consortium and indicate the student's enrollment at the primary institution as the equivalent of the combined enrollment at all participating institutions in the consortium;
(5) Calculate any refund or repayment and make an applicable refund based on the primary institution's refund policy, as provided in 11 KAR 15:060 based upon a change in enrollment at a participating institution in the consortium, as if the student were enrolled at the primary institution; and
(6) Provide to the authority, on behalf of all participating institutions in the consortium, all required reports and notifications as if the eligible postsecondary student were enrolled only at the primary institution.
Section 4. The consortium agreement may contain other terms or conditions, not inconsistent with this administrative regulation, as may be deemed necessary or appropriate by the participating institutions. (25 Ky.R. 467; Am. 817; eff. 10-1-98; 27 Ky.R. 1039; eff. 12-21-2000.)